| If you have been given the job of finding a | | | | Board room |
| conference hotel, you'll know that this can seem to | | | | Classroom |
| be a daunting task. Whether it's for a sales | | | | Reception |
| conference, a seminar you are holding or any other | | | | These names should be self explanatory, but if you |
| reason, you need to be sure that the your chosen | | | | are not sure then you should double check with your |
| conference hotel is up to the job. | | | | conference hotel before finalizing your booking. |
| Whenever possible, you should make arranIf you | | | | If you need other facilities at your conference, you |
| have been given the job of finding a conference | | | | should check whether your hotel can supply them or |
| hotel, you'll know that this can seem to be a daunting | | | | if you need to bring your own. |
| task. Whether it's for a sales conference, a seminar | | | | Some of the things you need to check for when you |
| you are holding or any other reason, you need to be | | | | are organizing a conference at a hotel include: |
| sure that the your chosen conference hotel is up to | | | | Flip charts and marker pens |
| the job. | | | | Overhead projector |
| Whenever possible, you should make arrangements | | | | Slide projector |
| to visit the hotel before choosing it for your | | | | Sound system |
| conference. Try to schedule several visits in the | | | | Your chosen conference hotel will make a charge for |
| same day so that you don't spend too much time | | | | using their conference room. If the conference is only |
| away from your main job. And don't be afraid to just | | | | to be held during the day, then there is no need for |
| call in to a hotel if it looks promising - you may have | | | | an overnight stay for your delegates. In this case, |
| to wait a while to be seen, but it is highly unlikely | | | | you will be charged a 'day rate'. Usually, the day rate |
| that a hotel will turn you away if you are looking to | | | | will include tea and coffee for breaks and possibly a |
| run a conference there. | | | | buffet style lunch. As with everything else, you need |
| What to Look For in a Conference Hotel | | | | to be certain about what is included in the price you |
| Firstly, make sure that the conference room you are | | | | are quoted. |
| looking at is big enough for the conference you are | | | | If your conference lasts longer than a day, you |
| holding. Your chosen hotel will tell you how many | | | | should negotiate a special deal with your hotel so |
| people the conference room will seat. There are | | | | that delegates can stay overnight, probably at a |
| several different ways of measuring the number of | | | | special reduced conference rate. After all, you will be |
| seats. The most common are: | | | | booking a number of delegates for your conference |
| Theatre style | | | | in the hotel, so you should expect a discount on their |
| Dining | | | | normal rates. |